Dental Inventory
Materials and supplies with low-stock alerts, taken out automatically when a procedure is done
Keep track of anaesthesia, filling materials, endo files, implants and disposables, and see what to reorder.
Owners, admins and reception open it from Dental inventory in the sidebar. Dentists open Inventory in the doctor portal and can manage it too. Doctors who aren't dentists don't see it.
At a glance
- Items, Low or out, and Stock value (quantity × unit price)
- A To reorder strip listing everything under its minimum
- Filters by category: anaesthesia, restorative, endo, implants, prosthetic, disposables and other
Each item shows its quantity, its minimum, a level bar, its unit price and a status:
| Status | Meaning |
|---|---|
| OK | At or above the minimum |
| Low | Below the minimum |
| Out | None left |
Changing quantities
- − / + next to the quantity adds or removes one. Taps show at once and save a moment after you stop tapping.
- Receive stock: pick the item (or create a new one), the quantity, Cost per unit (EGP) and supplier, and the lot number for items that track lots, such as implants. With a cost, it's recorded as an expense under Supplies in Finance, unless you turn that off. See Cost and sell price when receiving below.
- Count / adjust in an item's history corrects the quantity after a stock count.
Cost and sell price when receiving
The Receive stock sheet asks two prices, for a new item and for one you already have:
- Cost per unit (EGP): what you paid for each unit in this delivery.
- Sell price per unit (EGP): what patients pay for one unit. It starts with the item's current sell price, and it's required when the item is sold on its own. If you change it, the item's sell price changes too, and the change is kept in the item's price history.
Managers also see Profit per unit and, once the quantity is filled, If all are sold. Profit is counted when items are actually sold, not when they're received: it shows in Finance → Stock profit under Profit from items sold.
Item history
Click an item to see its history: every receipt, adjustment and use, with the patient for anything used in treatment.
Taken out automatically
Under What each procedure uses, set the materials each procedure needs, for example a root canal uses 2 anaesthetic cartridges, 1 box of files and 1 box of gutta-percha. Owners, admins and dentists can set this.
When a dentist marks that procedure done in a treatment plan, those materials come out of stock automatically. Stock never goes below zero.
Items
New item asks for the name, category, unit, minimum quantity, unit price and opening quantity. Items you no longer use can be archived and brought back later.