Income Statement
Revenue, direct costs, gross profit, running costs and net profit, compared with the period before
The Income statement tab answers "did we make money, and where did it go?". It replaced the old P&L tab. Navigate to Dashboard → Finance → Income statement.
The Income statement and Cash flow tabs are on the Team plan and above. On Solo they show Available on the Team plan and above with View plans; the other Finance tabs stay. See Plans & Pricing.
Branches
With two or more branches, a picker beside the title shows All branches or one branch. A member limited to some branches sees All my branches instead, and only ever sees those branches: no clinic-wide money (expenses for all branches, or payments with no branch).
Summary cards
- Revenue
- Gross profit: revenue minus direct costs
- Net profit: gross profit minus running costs
- Net margin: net profit as a share of revenue, with the previous period's margin under it
The statement
Every line shows This period, Before and Change. Change is green when it's good: revenue up, or costs down.
Before is the previous calendar month when you pick a whole month (October compares with September), or the same number of whole months before. For any other range, it's the same number of days just before.
| Section | What's in it |
|---|---|
| Revenue | Visits and procedures, Treatment plans (dental) and Session packages |
| Direct costs (labs, supplies, doctor shares) | The expense categories for the work itself: Dental labs, Supplies and Doctor shares. That covers dental lab orders, stock received, doctor share payouts and the doctors' variable fees from payroll |
| Gross profit | Revenue minus direct costs |
| Running costs | Every other expense category (rent, Salaries, utilities...), plus Ad spend (Marketing tab) |
| Net profit | Gross profit minus running costs |
Ad spend is entered per month on the Marketing tab and counted here by the days of each month inside the period: a 30-day range across two months takes part of each month.
Ad spend entered on the Marketing tab is counted here. Don't enter it again as an expense, or it will count twice.
If salaries are hidden from you (see Salaries in Expenses), they're still counted, inside Other running costs, so the profit is the same for everyone.
Revenue by doctor and by branch
Under the statement:
- Revenue by doctor: the revenue from each doctor's work.
- By branch (with two or more branches in view): revenue, expenses and the difference per branch.
Insurance
A line under the statement shows how much of the revenue was billed to insurers, and how much they still owed at the end of the period. That money is revenue, but it isn't in the drawer until the insurer pays; see Cash Flow.
Download
Download CSV gets the whole statement with both periods, for your accountant.
Revenue is after discounts, and voided payments are left out. A visit paid from the patient's wallet counts as revenue when it's paid. Operations at outside hospitals are paid there, so they aren't in the statement. A period with too many entries asks you to pick a shorter one.